The Maine Interscholastic Athletic Administrators Association (MIAAA) is seeking a dynamic, visionary, and highly motivated individual to serve as its next Executive Director. This is an exciting opportunity to lead a respected statewide organization dedicated to the professional development and support of Maine’s interscholastic athletic administrators.

The following is the job description/responsibilities for the position directly from the MIAAA Policies, Operations, and Procedures Manual:

Section 1: Executive Director
A. Chief Corresponding Officer
a. Responsible for regular correspondence, mailings and surveys of membership
b. Spokesperson for the MIAAA
c. Liaison for vendors in state
d. Serve as a spokes-person for MIAAA at legislative hearings and state referendum issues in conjunction with the Assistant Executive Director
e. Represent MIAAA on state-wide initiatives, committee work

B. Chief Financial Officer
a. Responsible for complete financial accountability
i. Tax status reports with state
ii. Checking account
iii. Financial reports for regular meetings
iv. Financial report for spring conference
v. Payment obligations with Section I and the NIAAA
b. Distribute scholarship funds to student athletes
c. Prepare Financial Report for each board meeting and conference

C. Mentor to the Assistant Executive Directors

D. Liaison to the MPA Interscholastic Executive Committee
a. Represent MIAAA at MPA Management Committee meetings as the association
liaison
b. Report to MIAAA Executive Committee
c. Recommend to MPA Sport Committee AD appointments in conjunction with the
President

E. Organization and Administration of Monthly Meetings
a. Prepare monthly agenda in conjunction with the President and Associate Director
b. Serve as a resource at each meeting
c. Prepare follow-up correspondence

F. Organization and Administration of Fall conference
a. Confirm rental agreement with site management for fall and spring conference in
conjunction of the Assistant Executive Director

G. Organization and Administration of Annual Spring Conference
a. Negotiate for dates and financial packages with the host site in November prior to
conference
b. Write up pre-registration materials in January
c. Communicate for registration of exhibitors in January
d. Secure speakers for conference
e. Order conference favors, gifts for guests and speakers
f. Correspond to and confirm banquet guests, speakers and special guests
g. Record and confirm pre-registrations, commuter meals, exhibitors fees and room
reservations
h. Create conference programs in conjunction with our printing firm
i. Prepare and print luncheon programs and banquet programs
j. Put together and distribute packets, favors, door prizes, gifts for guests and name
badges for attendees, vendors and special guests
k. Coordinate sessions, luncheon, banquet, breakfast
l. Organize spouse program; spouse breakfast and gifts
m. Prepare press releases
n. Set up registration table
o. Oversee management of exhibit hall

H. Organizational Responsibilities with the NIAAA
a. Serve as the state liaison to the NIAAA and attend the annual National Conference
b. Select/organize delegates to the NIAAA annual conference of athletic
administrators in conjunction with the Board of Directors
c. Represent the MIAAA at the annual NIAAA Section I meeting
d. Select a representative to attend NIAAA President/Executive Director luncheon
e. Serve as the MIAAA representative to the National Executive Directors’ Council
and attend their semi-annual meetings
f. Facilitate relationships with the Executive Director and Assistant Director of the
NIAAA

Anyone who wishes to apply, please submit the following:
Cover Letter/Letter of Interest, Resume and list of references/letters of recommendation (2)

All Materials should be submitted to:

MIAAA President Jonathan Spear
Richmond High School
132 Main St.
Richmond, ME 04357