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How To Reserve Meeting Space
View our reservation policy, print a reservation contract and more...
Click Here for a printable Reservation Contract No Smoking Policy MPA building and grounds are smoke-free. Please announce this to your group. No Pets Allowed No pets allowed in our facility or on our grounds. Room Deposit A non-refundable room deposit must be paid upon confirmation of the scheduled event. Food Policy The MPA offers complete catering services to meet your needs and budget. Food and beverage will not be allowed into the facility by outside persons or caterers nor will food be allowed to leave premises with clients or guests. Please add an 20% service charge and 8% sales tax to all meal costs. Meal Guarantee Policy Meal guarantees are the minimum number of meals to be provided and charged to the group. Meal guarantees are required seven (7) working days prior to the scheduled function. The seven day notice does not include Saturday and Sunday. If no guarantee is provided, the original estimate or the actual number served, whichever is greater, will be the number for which you will be charged. Cancellations Cancellations must be received 21 days prior to scheduled event. If cancellation occurs after 21 day period the renter will be assessed rental and food costs. Miscellaneous Prior approval is required to affix materials to the walls, floors or ceilings. In the event this is done without authorization, any damages will be assessed and charged to the client. The Maine Principals’ Association cannot assume responsibility for personal property left in the conference center. Overtime Charge An additional charge of $20.00/hour will be assessed for time that is incurred before or after the contracted time is completed. In extreme circumstances, the MPA reserves the right to charge an additional fee equal to half of the full day rate. Reset Charge There will be a $50.00 reset charge for each request to change the contracted set-up of a conference room once our staff has set the room. Certificate of Insurance The MPA requires outside organizations/associations to provide the MPA with a Certificate of Insurance prior to function date. Maine Principals’ Association should be named as the additional insured. Certificate of Insurance should be for General Liability for $1,000,000. Tax Exemption Organizations/Associations that are tax-exempt must provide the MPA with an Exempt Organization number. Meeting Space Setups Conference Room A
Set Up: Classroom style set up unless otherwise requested, seating for 40 Conference Room B Set Up: Classroom style set up unless otherwise requested, seating for 30< Conference Room C Set Up: Classroom style set up unless otherwise requested, seating for 30 Conference Rooms A/B/C Set Up: Classroom style set up, seating for 100 Meeting Room D Set Up: Conference style set up, seating for 14 Meeting Room E Set Up: Conference style set up, seating for 14 AV Equipment Available
Catering Options Several Menu options are available - Click Here for our catering services page
Billing Procedure Non-refundable room deposit shall be made in advance. The MPA requires a $100 deposit to be received upon confirmation of room rental agreement. Final payment is due within 30 days from the date of rental. Any amount not paid within 30 days will be charged 1 1/2 % late fee. Terms NET 30. |